The Annual Meeting of the Orchid Lake Estates Homeowners Association will be held on Saturday, October 28, 2023 at 10:00 a.m. at the Pavilion.
There will be a review of all projects that have been completed and/or initiated this year and those planned for 2024. Members will also have the opportunity to review the budget for 2024 and ask questions about expenditures. All members in attendance will receive a copy of the budget.
In addition, we are offering the opportunity for any individuals who cannot join in person to connect with the meeting via phone. If you wish to be called to join the meeting in this manner, please email OrchidLake1@gmail.com. Additional details will be provided as the meeting draws closer.
REFRESH OF FRONT ENTRANCE
When the sign, fence, cement border, and shrubbery were initially planted at the front entrance, the lot it was located on was not developed. After the Marshalls moved in last year, it was noted that all the items at the front entrance were now part of their property. Recently, the Marshalls contacted the Board to ask if it was their responsibility to maintain the front entrance.
The Board met with the Marshalls to discuss the upkeep and current state of the front entrance. Since previous Boards had discussed refreshing the front entrance, it seemed it was a good time to take a look at the entrance. One suggestion was to remove the vinyl fencing since it is broken and discolored, along with the cement border blocks which are sunken into the ground. In addition, it appears that several of the plants need to be moved to sunny areas where they will thrive.
To this end, the Board is looking for volunteers who would be interested in researching the type of plants that grow in shady conditions and helping with a refresh of the front entrance. Once the entrance is updated, Samuel and Kristen Marshall have graciously agreed to maintain the area located on their property.
If you are interested in working on a committee to refresh the front entrance, please email OrchidLake1@gmail.com.
Access to the lake for all HOA members and residents is permitted at the following locations:
All other lots with access to the lake are private property and are considered “No Trespass” areas.
Also, there is only one entrance/exit to Orchid Lake via Bass Avenue from/to New Line Road. Please do not trespass on your neighbor’s property when entering or leaving our community.
BUS STOP PARKING
Parking for pick up and drop off children at the front entrance bus stop is only permitted on the left-hand side of Bass Avenue behind the OLE entrance sign when exiting Orchid Lake. This will allow safe ingress and egress of regular traffic.
No parking is permitted on the right-hand side of Bass Avenue when exiting Orchid Lake or in front of the OLE sign. Violators will be fined $50 per occurrence.
Due to the increase in postage, the newsletter will resume in May and will only be distributed via email to residents and lot owners who have provided their email addresses to the OLE Board. If you would like to be included in the electronic mailing, please send your email to OrchidLake1@gmail.com. Newsletters will no longer be distributed by postal mail.
MEMBERS IN GOOD STANDING
For all HOA members reference, a member in good standing is defined below:
It’s never too late to build an Emergency Preparedness Kit to benefit you and your family during severe weather. Please click the link below to access the Virginia Department of Emergency Preparedness’ checklist. The list is downloadable for ease of reference.
Annual Dues for Orchid Lake are billed each year in January/February and must be paid by March 1 of that year. Upon payment of dues, each resident/lot owner receives two membership cards for the year (April 1-March 31). Residents and guests must carry their membership card at all times when using lake premises.
Due are used for the maintenance (mowing, roadwork, snow plowing, beaches, dam, etc.) and upkeep/improvement of the public facilities owned by Orchid Lake Estates, Inc. All residents and lot owners have use of the OLE roads and facilities, so it is important that your dues are paid in a timely manner. This enables the Board to carry out needed maintenance, repairs and improvements.
Our current due structure is:
Example: Owner has one house and 3 lots: $90.00 + ($47.00 x 2) = $184.00
If you experience difficulty in meeting your obligation and interested in setting up a payment plan to pay your dues, or for more information, please mail: Treasurer OLE, 1 Bass Avenue, Gum Spring, VA 23065.
USE OF PAVILION FOR GROUP EVENTS/OUTINGS
Did you know that as a resident/lot owner at Orchid Lake, you are permitted private use of the Pavilion for small gatherings and parties? To reserve the Pavilion, a deposit of $100 by check must be placed with the Treasurer or Secretary of OLE.
The following are requirements for using the Pavilion for a private event:
Once the event has occurred, the check will be returned/destroyed to the resident/lot owner if the following is done:
If you are interested in reserving the Pavilion for an event, please contact a Board Member to see if your date is available.